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Fellows Not Previously Inducted Instructions for Convocation 2019

Date: Thursday, April 11, 2019

Time: Convocation begins promptly at 6:00 p.m. and lasts until approximately 7:30 p.m.

Location: The Convocation ceremony will be held in Hall B, Pennsylvania Convention Center, Philadelphia, PA.

Registration for Convocation:

Complete the Fellowship Inductee Response Form before March 8, 2019. Internal Medicine Meeting 2019 registration is not required in order to participate in the Convocation ceremony. Fellows elected between 2016 and 2018 have already been invited. Fellows elected early in 2019 will receive a separate invitation. If you have already submitted the Fellowship Inductee Response Form, you will receive final confirmation via email approximately one month before the Convocation Ceremony.

Regalia Pick Up:

You can obtain your regalia from one of the Herff Jones representatives on Thursday, April 11, 2019, starting at 11:00 a.m. in Hall C, New Fellows Regalia Area, Pennsylvania Convention Center.

For Fellows bringing their own regalia, please check in with an ACP staff member at the New Fellows Regalia Area so your attendance is recorded.

All inductees having obtained their proper regalia must be ready to assemble by 5:30 p.m. in the New Fellows and Governors Assembly Area in Hall C.  The Assembly Area provides a place where new Fellows and Governors can form groups by ACP chapter, so that chapters can march together in the procession.  Governors lead the chapter contingents.  Immediately after the Convocation, regalia must be returned to Herff-Jones representatives in Hall C.  

Seating:

Special seats will be reserved in the auditorium for the inductees.

Guests:

Guests are welcome to attend Convocation and no tickets are required.  Seating is on a first-come, first-served basis from 5:00-5:50 p.m. in Hall B and is suspended during the processional. Seating will continue after the processional.  Those with young children may prefer to use the childcare services at their hotel or the service available for Internal Medicine Meeting 2019 attendees at the Marriott Philadelphia as the ceremony is quite long for young children.

Special Needs:

Any Convocation participants who require special assistance to attend the ceremony should contact Meghann Williams at ACP Headquarters by March 8, 2019, via e-mail at mewilliams@acponline.org.

Portraits:

Appointments can be made at the portrait desk located in the Broad Street Atrium for Thursday, April 11, 2019 and on Friday, April 12, 2019. We would encourage you to schedule your appointment in advance.  The best time to schedule on Thursday, April 11th is between noon and 3:00 p.m. Please note that regalia will be available on-site for sittings on Friday. There are several portrait packages available and prices vary according to the selection.

Convocation DVD:

DVDs of Convocation may be purchased after the ceremony, for shipment in the Autumn following Convocation.  Order forms will be made available in the New Fellows Regalia Area and are included in the Convocation program.

Candid Photographs:

A Prestige Portraits by Lifetouch photography representative will be taking candid photographs of Convocation participants in the hours leading up to the ceremony. Some of these photos will be included on the Convocation DVD and may be used in future ACP promotional materials.

Wall of Fame:

New Fellows and their families are invited to visit the Wall of Fame, listing new Fellows inducted at Convocation this year. A terrific photo opportunity! The Wall of Fame is located in the lobby outside Hall C. The Wall of Fame changes every year, so this is the only time these names will appear.

Regalia:

New Fellows to be inducted must wear an academic doctor’s gown, the appropriate cap, and doctoral hood with their own medical school colors.

When you complete the Fellowship Inductee Response Form, you will be directed to the Herff Jones website to order your regalia. Regalia orders must be completed by March 8, 2019.

Bringing Your Own Regalia:

You may wear your own academic regalia rather than renting, if preferred.  You still need to fill out the Fellowship Inductee Response Form, but you will not need to go to the Herff Jones website.  Remember to check in with ACP staff at New Fellows Regalia Pick-Up to ensure that your attendance is recorded.

Fees:

The cost for rental of regalia and participation in Convocation is included in your Fellowship Initiation Fee.  There are no other fees regarding the Convocation ceremony.

Deadlines:

Please submit the completed Fellowship Inductee Response Form before March 8, 2019.  

Participating in Convocation:

Fellows are invited for a period of three years to be formally inducted at Convocation. All Fellows are welcome to be inducted at a future Convocation ceremony upon request and are advised to contact ACP headquarters at least four months prior to the ceremony.

If You Need Hotel Reservations:

Don’t forget to make your hotel reservations early to guarantee hotel rates and availability.  Go to https://annualmeeting.acponline.org/registration-travel  for more detailed information.