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Patients Before Paperwork: Reducing Administrative Burdens

In 2015, ACP launched its Patients Before Paperwork Initiative. This initiative is designed to reinvigorate the patient-physician relationship by challenging unnecessary practice burdens. The 2017 position paper, Putting Patients First by Reducing Administrative Tasks in Healthcare, makes “recommendations to address the issue of administrative tasks to mitigate or eliminate their adverse effects on physicians, their patients, and the healthcare system as a whole.”

ACP continues to identify and prioritize the most burdensome administrative tasks faced by ACP members and their patients, to develop significant policy recommendations for how to address these administrative tasks, to engage in ongoing outreach and stakeholder engagement efforts with external sources of administrative and regulatory burden, and to offer education and solutions to mitigate some of these burdens. 

Prior Authorization

Prior authorization is the number one cause of burdens to physicians and other health care professionals when it comes to care delivery. These resources provide tips and solutions to help practices mitigate the burdens of prior authorization.

 

ACP and Medicine Forward

Webinars

Improving Seniors’ Timely Access to Care Act (H.R. 3173) – ACP and Medicine Forward are collaborating on a grassroots campaign supporting legislation that will protect patients from unnecessary delays in care and reduce administrative burdens on physicians by streamlining the prior authorization approval process in the Medicare Advantage (MA) program.  Your action is needed to help urge the U.S. Senate to pass this bipartisan legislation.

Take Action

Drugs, Devices, and DME

Insurance companies require prior authorization for some drugs and devices to ensure appropriateness.

  • Electronic Prior Authorization videos – These 3 short videos from AMA address the advantages of using electronic prior authorization.
  • Prior Authorization Tips – This tip sheet from AMA offers practical solutions and the pros and cons of each.
  • Electronic Prior Authorization (ePA) – This 10-minute video series from the AMA outlines the burdens of the current manual PA processes, describes how pharmacy ePA can help improve prior authorization processing times, and explains how physicians can implement ePA in practice.

Imaging, Labs, Testing

What ACP is Doing

Electronic Health Records

Electronic health records (EHRs) were created to streamline practice workflows and improve patient care, but often they also create burdens for health care practitioners. These resources are intended to provide tips and solutions on documentation, information sharing, and communicating using the patient portal to help practices mitigate some of these burdens.

Documentation

  • State of the Note Summit 2021 – ACP worked with the EHR Association to develop tools to streamline clinical documentation, while avoiding “note bloat” and other burdensome documentation practices. These resources were intended to help physicians adapt to CMS’s 2021 E/M code changes and accompanying documentation requirements but are generally applicable to clinical documentation.
    • Primary Care Do’s and Don’t’s – Tips on how to streamline clinical documentation for general internal medicine physicians.
    • Medical Specialty Do’s and Don’t’s – Tips on how to streamline clinical documentation for specialists.
    • Five Recommendations for EHRs:
      1. Automatically write in SOAP, and review in APSO
      2. Combine Patient Instructions and Assessment and Plan
      3. Automatically expand abbreviations for patient-facing documents
      4. Allow linking out to data that is elsewhere in the EHR
      5. Allow for simple inclusion of discrete exam data
  • Health IT and Health Information Exchange Basics – Resources defining key aspects of health IT and summarizing the potential benefits of integrating technology into practices to improve patient outcomes, including through health information exchange, which allows clinicians and patients to securely access and share a patient’s medical information electronically.

Information Sharing

Patient Portal Communication

  • Patient Portal Playbook – Chapter of the ONC’s Patient Engagement Playbook that offers tips on optimizing use of the patient portal using staff, application programing interfaces, and other technology.
  • Sample Patient Portal Agreement – Model for developing an agreement with your practice’s patients.
  • Virtual Check-in or Online Digital E/M codes – Virtual check-in codes can be used for brief conversations where a clinician seeks to determine whether an in-person visit is necessary. Online digital E/M codes can be used for patient-initiated interactions via the patient portal.
  • Team Care: Communicating with Patients – Sample policies and procedures for communication with patients; to be used as-is or edited to meet the needs of your practice.

What ACP is Doing

Prescribing Medications

Managing multiple medications and counseling patients regarding use, cost, and side effects can be time consuming. These resources provide tools to help clinicians, staff, and patients manage their medications.

What ACP is Doing

What You Can Do to Help

Share Your Experiences and Tips

This brief survey is a means to communicate administrative pain points with ACP staff, share best practices, and help inform additional tools and services.

  • Tell us about your ideas to address administrative tasks.
  • Provide examples or vignettes explaining how these tasks have had an impact on your ability to care for a patient.
  • How can ACP best serve you to address these issues?

You may also contact us directly at policy-regs@acponline.org or discuss these issues in the Member Forum on Promoting Physician Well-being and Professional Satisfaction (ACP Membership required).


Search the ACP Policy Library

To access everything ACP has said related to Medicare reform issues search all policy statements, copies of testimony, and letters to government and non-government officials.

Search the Policy Library