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Jobs at the American College of Physicians (ACP)

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Explore the possibility of a career at ACP! The American College of Physicians is committed to providing equal employment opportunity to all persons without regard to age, race, color, religion, sexual orientation, pregnancy, genetic information, gender identity, national origin, parental status, handicap or disability, or Vietnam-era veteran status or any other military status, political affiliation, or any non-merit based factor.

At ACP, we value our employees and offer superior benefits. Learn more about our organization by taking our Video Tour and reading What Employees Have to Say.

We have offices in downtown Philadelphia, PA and Washington, DC.
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A link for applying online is found below each position description.

Open Positions

Accounts Payable Coordinator

Department: Finance
Location: Philadelphia, PA Office

The Finance Division is seeking an experienced Accounts Payable Coordinator whose primary responsibilities include the prioritization and processing of invoices, and the processing and deposit of all cash receipts using remote check capture technology. We’re looking for a team player with strong analytical, communication, and organizational skills.

Essential Job Duties:

  • Consistently and genuinely demonstrates the STARS principles of Service, Teamwork, Action, Reputation and Success in all activities and interactions.
  • Serves as a primary escalation point for Accounts Payable queries from Vendors, Contractors, Governance, staff, etc.
  • Oversees multiple tasks in high volume environment and prioritizes deadlines with Accounts Payable team.
  • Oversees the administration, recording, and reconciliation of a high volume multiple corporate credit card program.
  • Analyzes audit invoices and data for discrepancies and anomalies, corrects errors, and reconciles data to ensure high degree of accuracy over the various stages of invoice processing.
  • Develops processes for recurring Accounts Payable tasks and monitors compliance with those activities.
  • Oversees Accounts Payable payment cycles (check, ACH, ETF, Wires, etc.).
  • Reconciles vendor statements by working cross-functionally with departments and vendors to research and resolve invoice discrepancies.
  • Develops relationships with Accounting team and assists with Accounts Payable general ledger reconciliations and inquiries.
  • Researches and resolves entry errors.
  • Completes 1099 preparation and required filing.

Essential Skills and Experience:

  • Minimum 3-5 years Accounts Payable experience
  • Accounting degree preferred
  • Problem solving and analytical skills
  • Excellent communication skills

Knowledge of accounting and AP system

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Manager, Academic/Group Programs

Department: Membership Development
Location: Philadelphia, PA Office

Are you a business development specialist who has strong communication, analytical, and project management skills and is familiar with the needs of academic medical centers? If so, the American College of Physicians (ACP), a prestigious medical membership association for doctors of internal medicine, wants you to consider this opportunity in our Philadelphia office.

ACP’s Membership Development department is seeking a Manager, Academic/Group Programs to develop relationships with academic institutions and other large groups to sustain and increase ACP membership and program participation. Responsibilities include overseeing key membership recruitment and retention programs for medical students and residents, collaborating with colleagues across the College and with ACP Chapters to develop programs to meet the unique needs of employed physicians, and supervising two staff.

The position requires strong analytical skills, an understanding of the needs of the medical community to help determine market opportunities, and an ability to develop and maintain ongoing relationships with key stakeholders from academic medical centers, large medical practices, and hospitalist companies.

The right candidate will have a master’s degree in business administration, finance, marketing, education, or related field, with a minimum of 10 years’ experience in business development (academic setting preferred).  The successful candidate will have a high-level understanding of the healthcare system and medical group practice trends; experience working in academic medical centers, particularly in faculty development; excellent project management, communication, and supervisory skills; and experience with data analytics, research, Excel, and PowerPoint.

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Coordinator, Membership Programs

Department: Membership Development
Location: Philadelphia, PA Office

Duties:

The Coordinator, Membership Programs plays an integral role, both tactically and day-to-day, in the effective development and execution of programs and services related to attracting and retaining members affiliated with academic institutions and training programs.

This position serves as a primary staff liaison and works directly with the Administrator, Membership Programs, as well as Chapters staff, on implementation of strategies to engage members and potential members throughout academic medicine, including students, residents, fellows, and faculty.  Works with Chapters staff to coordinate and promote engagement strategies and supports programs related to transitioning member classes. 

Requirements:

A bachelor’s degree is required, along with the ability to gain and retain detailed knowledge of all College products, programs, and services related to membership benefits. Excellent communication skills to work with all levels of leadership, membership, and staff are essential, especially writing skills to write for targeted audiences and the web. Qualified candidates will be competent in the use of Microsoft products (with a mastery of Excel), and will possess the ability to learn Personify (database) and e-commerce and attain level-2 competency in Impromptu reports. Experience in coding HTML is a plus.

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Senior Marketing Associate

Department: Marketing
Location: Philadelphia, PA Office

The American College of Physicians (ACP), a prestigious medical membership association for doctors of internal medicine located in Philadelphia, is seeking a Senior Marketing Associate to drive ACP’s membership recruitment and retention efforts and other related marketing campaigns. Primary responsibilities include:

  • Developing and implementing effective multi-channel marketing plans to recruit and retain ACP members, and other programs, products and services
  • Executing and coordinating marketing activities, reviewing work and content, driving speed to market, and ensuring quality
  • Conducting market and competitor research, analyzing data, and using results to drive strategy, positioning, and messaging that resonates with target audience segments
  • Managing internal client relationships, including recommendation of and collaboration on marketing strategies, plans, and tactics
  • Writing effective copy; design and deployment of digital, email, and traditional campaigns; directing and working with our creative design team; and coordinating list and segment selection
  • Analyzing and reporting on marketing results, effectiveness, and learnings
  • Assisting in the development and management of marketing budgets
  • Mentoring junior staff who assist with membership marketing efforts

A bachelor’s degree in Marketing or related field is required. The successful candidate will have six or more years of experience in Marketing, preferably in a membership organization. The ideal candidate will enjoy a team-based environment and have experience in cultivating and maintaining positive relationships through a collaborative and service-oriented approach.

Candidates must show an ability to manage multiple projects at one time and work across departments and functions to meet shared objectives and have the following:

  • Demonstrated experience in marketing membership, products, and services in the association space and/or healthcare industry
  • Demonstrated skill and experience in developing effective and creative multi-channel marketing plans and campaigns using digital, email, and traditional channels
  • Superior copywriting, editing, and verbal communication skills
  • Experience presenting creative strategies and concepts to both clients and designers
  • Strong analytical skills
  • Ability to prioritize activities, organize time, and identify resources for projects
  • Proficiency in Microsoft Office suite; understanding of other marketing software services, including marketing automation systems
  • Experience managing budgets

Please include two writing samples with your resume and cover letter.

Apply now

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Site Licensing Account Representative

Department: Sales and Circulation
Location: Philadelphia, PA Office

ACP is seeking a Site Licensing Account Representative to build and maintain relationships with institutional clients, implement sales plans, and manage accounts for subscriptions to ACP’s premier medical journal, Annals of Internal Medicine.

The Site Licensing Account Representative’s primary responsibilities will include building, maintaining, and fostering relationships with institutional clients and major subscription agencies; capitalizing on opportunities for up-selling and cross-selling of institutional site licenses; and preparing and delivering sales proposals. The Account Representative will also:

  • Assist management in the negotiation of site license contracts.
  • Respond to quote requests and troubleshoot technical issues related to customer access and payments.
  • Maintain and document clear and accurate prospect and customer data in ACP’s Customer Relationship Management (CRM) system (Salesforce).
  • Invoice site license customers for new and renewal orders.
  • Reconcile customer and sales data from CRM, fulfillment, and finance, and communicate inconsistencies accurately and clearly.

A college degree is preferred, and candidates must have at least three years of experience in a professional sales environment, ideally in the Scientific-Technology-Medicine (STM) market. Qualified candidates will be detail-oriented, able to accurately transfer data and proofread reports, and will possess strong communication and good working knowledge of Word, Excel, and CRM systems (e.g., Salesforce).

The ideal candidate will understand how to negotiate, work with contracts, and report on industry trends, market requirements, and customer needs. Some travel may be required to meet with new and existing accounts or to attend industry conferences.

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Manuscript Processing Coordinator

Department: Annals of Internal Medicine
Location: Philadelphia, PA Office

Duties:

The Annals of Internal Medicine is looking to hire a Manuscript Processing Coordinator to coordinate the flow of submitted manuscripts from receipt to final decisions. The Manuscript Processing Coordinator serves as liaison with assigned Associate Editors and Editor/Deputy Editors. Primary responsibilities include:

  • Ensures timeliness in the review of manuscripts from submission to acceptance.
  • Routinely checks the progress of all assigned manuscripts and independently takes appropriate action to promote timely turnaround (sends reminders to editors and reviewers, identifies additional reviewers, etc.).
  • Serves as liaison between Associate Editors and Editor/Deputy Editors to share information, updates, and concerns related to review of assigned manuscripts.
  • Handles questions from authors via email and telephone as necessary.
  • Searches for reviewers using editor suggestions, MeSH vocabulary, PubMed, and/or Google Scholar and contacts potential reviewers.
  • Maintains accurate reviewer and author information in the manuscript processing system by entering new reviewers, assigning MeSH codes and descriptions, and updating contact information.
  • Monitors quarterly invitations to Annals Editorial Board members.

Requirements:

A college degree is not required, but is preferred. Qualified candidates must possess excellent PC skills including Word, Excel, Powerpoint, and experience working with database software. The successful candidate will be highly organized and possess excellent oral and written communication skills to interact with all levels of College staff, physicians, and editors. Experience in the field of publishing and knowledge of medical terminology are strongly preferred.

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Manager, Global Engagement

Department: Global Engagement
Location: Philadelphia, PA Office

ACP is seeking a Manager of Global Engagement who will maintain several departmental activities, as well as develop and implement new strategic initiatives, particularly the global educational portfolio. This position will oversee the planning, implementation, and evaluation of assigned live and enduring programs, and will supervise employees who coordinate the work of several international chapters, education activities and other key departmental programs. Responsibilities include:

  • Manage planning and development of assigned live courses in collaboration with faculty and host, and coordinate all program-related support, including: recruitment of faculty; development of course content and learning objectives; and collection of all session materials, collateral materials, and post-activity evaluations.
  • Provide input on the selection of program faculty, oversee the invitations and guide them through the process while facilitating their interaction and ensure guidelines and procedures are in place and followed.
  • Manage and/or coordinate, as appropriate, the integration of education programs into the learning management system.
  • Provide input in the development of annual budgets and routinely monitor budgets of assigned programs. Work to ensure that programs meet revenue and expense goals.
  • Support the Director, Global Engagement, in realigning international chapter work and work closely with direct reports to ensure chapters can meet their goals with a revised structure.
  • Supervise and mentor staff who serve as chapter liaisons and coordinate special projects, including an observership program for early career physicians.

A bachelor’s degree is required; a master’s degree in education, communications, or international business is preferred. Applicants should have a minimum of five years experience in an international setting, preferably in association management (healthcare); and demonstrated experience in managing education programs/CME and/or adult learning programs. Qualified candidates must possess excellent diplomacy and cross-cultural communication skills; exceptional written and oral communication skills with the ability to prepare quality documentation; excellent project management skills; ability to solve a problem or present a compelling argument through the use of critical thinking; experience managing staff and budgets; and ability to interact and negotiate with internal and external parties as needed. Preference will be given to those fluent in Spanish.

Apply now

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Director, Production and Electronic Publishing

Department: Production and Electronic Publishing
Location: Philadelphia, PA Office

ACP is seeking a Director of Production and Electronic Publishing to lead the production and electronic strategy for ACP’s Publishing Division. The Director will oversee departments responsible for the creation and delivery of various information products such as journals, books, podcasts, videos, magazines, newsletters, and blogs. Primary responsibilities include:

  • Works with publishing and various stakeholders to develop new products, features, and services to serve internists and clinician audiences in various media.
  • Develops requirements and specifications for vendor agreements (e.g., printing and distribution, online hosting, composition, and tagging).
  • Leads ongoing efforts to seek improvements in the efficiency and effectiveness of publishing products and ensure their online and print presence meets or exceeds industry standards and adheres to best practices (e.g., NISO standards).
  • Evaluates and oversees product medical taxonomies and semantic enrichment technologies along with implementing methods to enhance discovery and accessibility.
  • Hires, trains, and coaches production and electronic publishing staff.
  • Works collaboratively across various departments to ensure both the delivery and receipt of information and services for our products, to advance user needs and customer satisfaction, and to forward the organizational mission.
  • Assists with data and competitive analysis and contributes toward publication strategies, business model plans, and pricing.
  • Negotiates contracts and manages budgets.
  • Prepares and delivers presentations, leads meetings and/or conference calls, and regularly informs and updates stakeholders on plans and project progress.

Requirements:

A bachelor’s degree is required.  An advanced degree is highly desirable. Qualified candidates will have ten or more years of experience and must be well versed in the front end of production through online and print publishing with a strong background in STM journals. Some experience in books, magazines, and/or other information products is preferred.

Applicants should have experience managing core web and mobile technologies; knowledge of digital publishing, hosting platforms and content management systems; and a demonstrated record of success in creating and releasing online products that drive positive user experience and ROI.

We are seeking someone with excellent project management, negotiation, and communication skills, both verbal and written, who can build productive member, customer, vendor, and staff relationships.  

Apply now

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Senior DevOps/Systems Administrator

Department: Information Services
Location: Philadelphia, PA Office

The American College of Physicians (ACP) is seeking a seasoned Web/Linx DevOps Engineer for its Senior DevOps/Systems Administrator position.

What you’ll do at ACP:

  • Support the day-to-day administration of on premise and cloud-hosted LAMP systems
  • Support continuous integration and automated deployment with tools such as Chef and Jenkins
  • Manage mod security in collaboration with development teams
  • Work with the team to provide forward looking Devop solutions supporting the concept of continuous integration utilizing various technical solutions and concepts
  • Monitor logging and alerting with tools such as NewRelic, OpManager and Splunk to ensure our infrastructure (network configurations, security, database systems, etc.) are functioning at SLA levels

Here’s what we require:

  • A bachelor’s degree or equivalent work experience with 3-5 yrs. of Linux/Apache administration experience
  • Extensive experience and knowledge required for: Apache, Mod Security, Chef or Puppet, Splunk, Linux Administration, LXC or Docker containers, MySQL, Git, reverse proxy configurations
  • Knowledge of Software Development Life Cycle practices, continuous integration and experience working collaboratively with development groups
  • Familiarity with provisioning AWS (Amazon Web Services) infrastructure
  • Familiarity with Microsoft Windows Administration and AD integration related issues, VMWare or comparable hypervisors and SAN technologies
  • Familiarity with Samba, messaging and mail systems, and backup and recovery procedures

Apply now

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Health Policy Coordinator

Department: Health Policy
Location: Washington, DC Office
Salary: $46,000-$50,000

The American College of Physicians (ACP), a prestigious medical membership association for doctors of internal medicine, is seeking a Health Policy Coordinator for our Washington, DC office. This professional position is an excellent first step for someone interested in a career in health and public policy. The Health Policy Coordinator provides general administrative support, and assists with research, analysis, and writing for the Health Policy and Regulatory Affairs department and DC Communications staff.

Responsibilities include:

  • Conducting topic-specific research and analysis on public policy issues.
  • Responding to inquiries and requests regarding ACP public policies.
  • Assisting with media relations projects to increase visibility of issues with members, policy makers, and the press.
  • Contributing and reviewing content of website.
  • Providing support for committee meetings (travel plans, meeting logistics, agendas and minutes).
  • Maintaining databases, contact lists, and coordinating mailings.

Requirements:

  • Bachelor’s degree, preferably with a major or interest in health and public policy.
  • Ability to conduct research and work independently with effective organizational skills.
  • Strong written and interpersonal communications skills to interact with ACP members and outside policymakers, media, and the public.
  • Strong PC skills, including Word, Excel, PowerPoint, and Web page development.

Apply now

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Medical Coding and Regulatory Affairs Associate

Department: Regulatory Affairs
Location: Washington, DC Office

Duties:

The Medical Coding and Regulatory Affairs Associate will work with the Director, Regulatory Affairs to support ACP’s coding and payment policy efforts and provide comprehensive written research related to the Physician Fee Schedule and value-based payment and delivery system programs. Primary responsibilities will include:

  • Serve as liaison to CPT editorial panel and ICD-10 committees. Represent ACP at meetings of the panels, provide staff support for College representatives, and develop coding proposals to benefit internal medicine.
  • Analyze impact of federal regulatory and legislative proposals, develop ACP policy positions, and assist with quality, health information technology (HIT), and related issues, as needed.
  • Maintain extensive knowledge on Medicare policies relating to medical review, skilled nursing, homebound care, hospices, durable medical equipment, correct coding, contractor and carrier responsibilities, appeals processes, and other technical Medicare issues.
  • Develop and maintain communication channels with CMS, other federal and state agencies, and other relevant organizations (e.g., MedPAC, GAO) to help ACP provide feedback on activities that relate to coding and payment.
  • Serve as a lead point of contact for members in resolving problems with Medicare and other third party payers, primarily in the areas of payment policy.  
  • Provide staff support for the Medical Practice and Quality Committee (MPQC), Subspecialty Advisory Group on Socioeconomic Affairs (SAGSA), the Coding and Payment Policy (CPP) sub-committee and the Council of Subspecialty Societies (CSS).  

Requirements:

A bachelor’s degree is required; a master's degree in public health, public policy, or health services administration is highly desired. Interested candidates should have prior experience in medical coding with a broad understanding of the regulatory environment and the policy implications of medical coding; or, have experience with private and public payers.

Knowledge of federal regulatory and legislative processes with emphasis on the Physician Fee Schedule and other value-based payment and delivery system programs, and demonstrated policy analysis experience is strongly preferred. Experience in government relations and knowledge of physician issues regarding Medicare and private payer policies and health information technology are a plus.

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Grant Coordinator

Department: Finance
Location: Washington, DC Office
Salary Range: $50,000-$55,000

The American College of Physicians (ACP) is looking for a full-time Grants Coordinator in its Washington, DC office.  ACP, the professional association for internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician association in the United States with more than 154,000 members worldwide. 

The Grants Coordinator will support the Senior Associate for Grants Acquisition in researching, developing, writing, submitting, tracking, and reconciling proposals for grants and other funding opportunities, and managing relationships with funders.  In addition, about 20 percent of the grant coordinator’s time is dedicated to administrative support for the Office of Grants and Clinical Programs department.

Responsibilities include:

  • Researching and creating weekly reports of relevant grant opportunities
  • Developing and maintaining documents required for grant proposals (e.g., biosketches, budgets, current standard attachments)
  • Formatting and submitting grant proposals per requirements of grantors
  • Tracking the status of submitted grants and updating weekly grant activity report
  • Coordinating the grant reconciliation process
  • Submitting contracts, invoices,  and reimbursement forms internally
  • Managing logistics of grantor and other meetings, including materials, travel, communication with attendees, etc.

Qualified candidates must possess a Bachelor’s degree and excellent PC skills. Must be proficient in navigating web portals, online grant submission processes, and Microsoft software—Word, Excel, and PowerPoint.  The successful candidate will be a detail-oriented team-player; will have experience with corporate, foundation, and/or federal grant documentation, budgets, policies, and procedures; will possess excellent communication skills and the ability to meet deadlines, handle multiple tasks at a time, coordinate meeting logistics, provide administrative support, and format documents required for grant proposals.

This position is an excellent early-career position for someone interested in a career as a grant funding professional.

Apply now

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