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Jobs at the American College of Physicians (ACP)

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Explore the possibility of a career at ACP! The American College of Physicians is committed to providing equal employment opportunity to all persons without regard to age, race, color, religion, sexual orientation, pregnancy, genetic information, gender identity, national origin, parental status, handicap or disability, or Vietnam-era veteran status or any other military status, political affiliation, or any non-merit based factor.

At ACP, we value our employees and offer superior benefits. Learn more about our organization by taking our Video Tour and reading What Employees Have to Say.

We have offices in downtown Philadelphia, PA and Washington, DC.
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A link for applying online is found below each position description.

Open Positions

Director, Financial Reporting

Department: Budgets and Payroll
Location: Philadelphia, PA Office

The Finance Division of the American College of Physicians (ACP) is looking to hire a Director, Financial Reporting. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 161,000 members worldwide. 

The Director, Financial Reporting is responsible for the planning and development of the annual budget process for ACP and ACP Services, as well as oversight of payroll functions. Specific job duties include:

  • Assisting the CFO in the development of corporate budget process policies and procedures
  • Working closely with College management in the development and implementation of new initiatives from a fiscal and budget perspective
  • Analyzing and interpreting monthly financial results and effectively communicating them to senior leadership
  • Leading, coordinating, and executing quarterly year end forecasts including analysis, identifying risks and opportunities, and reporting to senior management
  • Producing financial reports and presentations for review by senior leadership and other stakeholders
  • Keeping the CFO and COO apprised of budget status as well as forecast variances and deviations
  • Overseeing payroll activities and ensuring accurate and timely payroll processing, as well as the proper review of federal, state, and local tax returns and year end W-2 filings

Additional responsibilities include effective management, performance evaluations, and training of assigned staff positions; departmental strategic planning; and the monitoring of department activity.

Qualified candidates will have:

  • A bachelor’s degree in Accounting or Finance, with a CPA and/or MBA highly preferred.
  • Ten or more years of diversified financial experience, with five or more years in a supervisory and management capacity.
  • Full knowledge of GAAP, strong corporate budget experience, and knowledge of cost and management accounting principles.
  • Excellent oral and written communication skills to interact effectively with all levels of College staff
  • Strong PC skills and the ability to create and maintain financial reports from PC and web-based systems

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Sales Representative

Department: Advertising Sales
Location: Philadelphia, PA Office

The American College of Physicians (ACP), the nation’s largest medical specialty membership association located in Philadelphia, is seeking a Sales Representative.

The position involves the selling of physician recruitment and classified advertisements in ACP’s publications, associated electronic newsletters, and the ACP Career Connection website. The successful candidate will be accountable for prospecting, marketing, selling, and developing existing and new accounts in an assigned territory.

In this role, you will actively maintain sales contacts via email, telephone, and networking at industry functions with written proposals and presentations to physician recruiters, advertising agencies and other potential clients

Responsibilities:

  • Maintain existing relationships and establish new client relationships through regular contact by phone, email, and attending conferences and ACP’s annual meeting.
  • Make cold calls on potential clients listed in the contact management database.
  • Provide written proposals and price quotes for individual ads and discuss options based on the client’s needs and budget.
  • Generate new business by researching leads in competitor publications and websites.
  • Follow up on ad renewals and expired renewals with established clients to encourage clients to rerun ads.
  • Regularly updates contact information in Goldmine, our contact management system. Documents every communication, email, phone call, etc. with a client, and refers to this detailed history when interacting with both established and potential clients.
  • Is knowledgeable about  print and digital advertising and all ACP advertising offerings.

Qualifications:

  • Bachelor’s degree in Communications, Advertising or Marketing preferred.
  • Proven success in the sale of print and digital recruitment ads preferably in the physician and healthcare industries.
  • Proficiency with Word, Excel, PowerPoint, and Goldmine or other advertising contact management database.
  • Demonstrated ability to manage multiple and simultaneous deadlines.
  • Must be able to communicate professionally (oral/written) to all levels of the organization and with third parties
  • Ability to travel domestically

Apply now

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Executive Administrative Coordinator

Department: Clinical Policy
Location: Philadelphia, PA Office

The American College of Physicians (ACP) is looking for an Executive Administrative Coordinator for its Clinical Policy department. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 163,000 members worldwide.

The Coordinator will provide administrative support for the VP and department, coordinates meeting logistics, prepares department annual budgets and quarterly budget reports, and responds to any requests for reprint requests related to Clinical Policy papers. Additionally, manages external strategic engagement work including nominations and maintaining the information.

ACP offers a competitive salary, superior benefits, and a supportive work environment.

Primary responsibilities will include:

  • Coordinates Vice President’s calendars, arranges staff and external meetings and appointments, makes travel and hotel arrangements.
  • Ability to synthesize committee and staff discussions into succinct, clear minutes and action/follow-up reports.
  • Receives, prioritizes, and responds to email; composes and responds to correspondence as needed on behalf of the VP.
  • Coordinates meeting logistics of the Clinical Guidelines Committee, Performance Measurement Committee, and Scientific Medical Policy Committee; assists in preparation and distribution of agenda book materials.
  • Prepares department annual budgets and quarterly budget reports; reviews and develops accurate monthly reports. 
  • Maintains CME records for various departmental activities; assists program participants with any CME related issues, serves as department’s liaison to division’s CME staff, prepares CME reports and responds to any CME audit-related issues.
  • Responds to any requests for reprint requests related to Clinical Policy papers.
  • Manages external strategic engagement work including nominations and maintaining records.
  • Responsible for all contractual-related work.

Bachelor's degree required.  Minimum of 3-5 years’ work-related experience, preferably in a medical organization. Master’s preferred. Excellent writing, editing, and communication skills required.  Detail oriented with demonstrated organizational and administrative skills.  Excellent PC skills required in Word, Excel, PowerPoint, and Adobe Acrobat.  Attention to detail to produce effective, professional, error-free communications. Ability to assist in the development and monitoring of department budgets.

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Educational Program Coordinator

Department: Instructional Design and Events
Location: Philadelphia, PA Office

The American College of Physicians (ACP) is looking for a tech-oriented Educational Program Coordinator to support the development and implementation of innovative virtual and hybrid learning events. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 163,000 members worldwide. 

The Educational Program Coordinator provides administrative, logistical, and technological support to the Medical Education division in the delivery of educational programs and courses in both virtual and hybrid formats. Responsibilities include, but are not limited to:

  • Collaborating with staff to plan and execute live/hybrid events with an emphasis on logistical support: coordinating with Conventions staff and vendors, shipping materials, on-site set-up and disassembly, etc.
  • Providing technical support and training to faculty and ACP staff on the various platforms used to deliver courses
  • Organizing logistics with course directors and other meeting communications, including scheduling, preparing agendas, taking minutes, and following up on tasks
  • Handling administrative tasks in support of virtual and hybrid courses such as drafting vendor contracts, tracking expenses, compiling reports, maintaining databases, trafficking communications, and proofreading educational materials

A bachelor’s degree and five years of administrative or project management experience is required. The successful candidate will have excellent computer skills (Office 365 and Adobe Suite) and the ability to learn new programs quickly. Preference will be given to applicants with an education-based or instructional design background, and/or have experience using online education technology/virtual event platforms. Candidates must demonstrate strong communication skills and organizational ability, and event planning experience is a plus.

Apply now

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Managing Editor/Publications Associate

Department: Publishing Administration
Location: Philadelphia, PA Office

The Publishing division of the American College of Physicians (ACP) is seeking a full-time Managing Editor and Publications Associate to join the team for a newly established case journal, Annals of Internal Medicine: Clinical Cases (AIMCC). Developed in partnership with the American Heart Association (AHA), AIMCC is a digital, open access, peer-reviewed journal that will publish case reports relevant to clinicians across the spectrum of medicine.

The Managing Editor/Publications Associate is responsible for the administrative, editorial, and project management functions of AIMCC and serves as the central liaison for a clinical decision resource for members published by an external organization. Responsibilities include, but are not limited to:

  • Assisting editors in identifying and securing timely manuscript reviewers
  • Ensuring the timely and complete collection of content elements associated with editorial deliverables
  • Monitoring content on ACP and product websites and requesting updates when needed
  • Tracking all aspects of journal operations from solicitation of manuscripts through rejection or publication (includes coordinating marketing/promotion, budgets and expenses, and performance reporting)
  • Serving as administrator of the online submission and peer-review system, soliciting input from relevant stakeholders regarding its functionality and ease of use
  • Collaborating with staff to develop goals and performance milestones for projects

The successful candidate will have:

  • A bachelor's degree in communication, journalism, or areas of medicine/science highly preferred. Master’s degree a plus.
  • At least 8 years of editorial experience working on a medical or scientific peer-reviewed journal
  • Excellent project management skills, with supervisory experience desired
  • Experience and comfort with using MS office products, manuscript management systems, and database applications
  • The ability to effectively manage relationships, encourage collaboration, and build consensus
  • Strong verbal and written communication skills to interact with all levels of staff and external stakeholders

Apply now

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Payment Processing Representative

Department: Member and Product Support
Location: Philadelphia, PA Office

The American College of Physicians (ACP), located in center city Philadelphia, is the nation’s largest medical specialty society. We are currently seeking a detail-oriented team player to join our Member & Product Support department as a Transaction Processing Representative.

This position will be primarily responsible for processing transactions for all College product and program lines, as well as ensuring postal and internal controls are maintained for all customer records and transactions. Specific responsibilities include, but are not limited to:

  • Accurately processing transactions including orders, payment adjustments, registrations, CME, applications, and account maintenance
  • Maintaining a thorough knowledge of ACP product and program lines, including meetings and registration, books, periodicals, journals, self-assessment programs, and other educational media
  • Providing support to contact center representatives with calls, emails, online chat, and data entry
  • Resolving discrepancies and correcting errors such as financial imbalances, posting inconsistencies, and customer requested adjustments
  • Providing information requested by other College departments, such as marketing promotion tracking and product/course availability

Candidates for this position must possess strong attention to detail and have excellent verbal and written communication skills. At least 2-3 years of experience in a related position is required, preferably for a membership association. Strong computer skills including data entry, Word, and Excel, along with demonstrated organizational skills are required. Professional phone and customer service skills also required. Preference will be given to those candidates who are bilingual (Spanish) and have working knowledge of social media platforms and/or live chat functionality. Associate’s degree preferred.

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Director, Research and CME Compliance

Department: Medical Education
Location: Philadelphia, PA Office

The American College of Physicians (ACP), a prestigious medical membership association for doctors of internal medicine located in Philadelphia, is seeking a Director of Research and Continuing Medical Education (CME) Compliance in ACP’s Medical Education Division.

The Director provides strategic direction and oversight of the College’s:

  • Research activities, including membership assessments, needs assessments, market analysis, outcomes assessments, and grant-funded deliverables to improve educational and programmatic outcomes.
  • Continuing Medical Education (CME)  program and Maintenance of Certification (MOC) reporting comprising cross-divisional activities, enduring materials, test-item writing, performance (quality) improvement, journal CME and manuscript review for journals, internet point of care and other web-based learning, and joint sponsorships with non-accredited partners and including compliance with ACCME criteria and requirements, ongoing evaluation of educational activities, and regular review and improvements in the overall CME program.
  • Needs assessment planning with College stakeholders to understand their diverse needs and research objectives to create focused, measurable, and actionable research and assessment activities and outcomes.

The Director also oversees the department’s staffing and budget activities and collaborates with staff across divisions to integrate innovative learning models and technologies into ACP’s CME program.

A master’s degree is required; a PhD in Medical Education/Research is strongly preferred. Qualified candidates will possess:

  • Experience in quantitative and qualitative data analysis, scholarly research, educational program evaluation, and development of reports, white papers and summary evaluation reports.
  • Expertise with Excel, SPSS, and software applications supporting data analysis and data warehousing, including database design and data mining 
  • Facility with statistical software packages such as SPSS and/or SAS
  • Leadership skills at the senior management level to include staff supervision, mentoring and professional development; project management; and budget planning and management.
  • Collaborative skills to work productively with existing direct reports to leverage skillsets and implement changes as needed
  • Superior communication, project management, and analytical skills
  • Demonstrated experience in data management, program development, budget planning, and staff supervision.
  • Strong familiarity with the CME process and ACCME guidelines

Apply now

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Service Desk Supervisor

Department: Technical Operations
Location: Philadelphia, PA Office

The American College of Physicians (ACP) is looking for a Service Desk Supervisor for its Technical Operations department. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 163,000 members worldwide.

The Supervisor will serve as technical lead for the Service Desk staff, providing leadership, coaching, and mentoring on hardware and software problem analysis and resolution as well as outlining and leading the implementation of team procedures and best practices. In addition,  collaborate with the Network Services team to identify and manage the direction and life cycle of the evolving digital workplace, including both hardware and software.

ACP offers a competitive salary, superior benefits, and a supportive work environment.

Primary responsibilities will include:

  • Oversee the service desk team, ensuring that services and support are delivered efficiently and reliably, organization-wide.
  • Solve day to day staff computing issues with a focus on understanding why they occur and leading the design of long-term solutions to prevent them from recurring.
  • Serve as a technical lead on projects involving our support teams.
  • Analyze and make recommendations for hardware and software standardization; present to management recommendations and improvements for user systems and technologies that advance the capabilities of our digital workplace.
  • Initiate onboarding procedures for new users into the system; create AD user accounts, mailboxes, VOIP setup and manage access control based on company policies.
  • Create and manage base OS images for desktops and laptops and keep them up-to-date using Imaging software; assist with staff location moves.
  • Provide support for the College’s standard desktop software packages including but not limited to Office 365, Outlook, Microsoft Teams, SharePoint, Zoom, and cybersecurity systems such as multi-factor authentication (MFA) and anti-malware applications and services.
  • Work with System Administrators to integrate desktops, laptops and mobile devices into the College’s network services, ensuring support for a hybrid workplace, in which staff function securely and effectively from both inside and outside physical space infrastructure.
  • Participate in an on-call rotation for after-hours support.  There are times when weekend work will be scheduled.  Perform fixes or system upgrades outside normal business hours, especially in the case of emergencies.

Requirements:

Expert knowledge of current Windows operating systems, Windows Active Directory, Group Policy and PowerShell, Office 365, Teams, OneDrive, SharePoint, imaging tools such as Ghost, and, digital workplace solutions, e.g., video conferencing software and other collaborative tools. Must be experienced with the tools and techniques of desktop and laptop systems analysis and on-premise video conferencing equipment. Must be a skilled team leader, serving as a respected authority based on both technical knowledge and an ability to motivate and oversee the work of others.

Apply now

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Senior Associate, Regulatory Affairs

Department: Regulatory Affairs
Location: Washington, DC

The Governmental Affairs & Public Policy Division of the American College of Physicians (ACP) is looking to hire a Senior Associate, Regulatory Affairs based out of its Washington, DC office. ACP, a national organization of internists, is the largest medical specialty organization and the second-largest physician group in the United States with 163,000 members worldwide.

The Senior Associate, Regulatory Affairs will analyze the impact of federal regulatory and legislative proposals related to Medicare Quality Payment Program (QPP) and other value-based payment and delivery system initiatives, develop ACP policy positions, and advocate positions to officials representing government and other organizations. Specific responsibilities will include, but are not limited to:

  • Composing and developing policy papers, letters, documents, and reports to support ACP viewpoints with a high degree of detail and understanding
  • Developing and maintaining communication channels with CMS, the CMS Innovation Center, other federal and state agencies, and other relevant organizations to help ACP provide feedback on and influence their activities that relate to value-based payment and delivery system initiatives
  • Creating and presenting reports to the ACP Board of Regents, ACP Chapter leaders, and members
  • Providing lead staff support for the Council of Subspecialty Societies (CSS), and assisting in the staffing of other related committees
  • Collaborating with other staff on the Regulatory Affairs team, as well as with other departments within the College, regarding issues related to Health IT, medical coding and payment, and alternative payment models

A bachelor’s degree is required; a master’s in public health, public policy, or health services administration is highly desired, with at least three years of relevant experience. The successful candidate will have:

  • Knowledge of federal regulatory and legislative processes with an emphasis on the Medicare QPP, other value-based payment and delivery system programs, and demonstrated policy analysis experience
  • Experience in government relations and in addressing physician issues regarding Medicare and private payer policies and payment reform, preferably with a medical organization
  • The ability to understand and analyze complex health regulation/legislation issues, to develop letters, position papers, and material that summarizes them
  • Excellent oral and written communication skills, with the ability to interact with and make presentations to leaders and members of the College, as well as government officials

Apply now

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Senior Associate, Health IT Policy

Department: Regulatory Affairs
Location: Washington, DC

The Governmental Affairs & Public Policy Division of the American College of Physicians (ACP) is looking to hire a Senior Associate, Health IT Policy based in its Washington, DC office. ACP, a national organization of internists, is the largest medical specialty organization and the second-largest physician group in the United States with 163,000 members worldwide. 

The Senior Associate, Health IT Policy will have a leadership role in developing College policy and advocacy positions related to health information technology (health IT) issues. Primary responsibilities will include:

  • Conducting analysis of regulatory and legislative proposals to support College policy, with a focus on issues related to information blocking, privacy information, and HIPAA compliance
  • Developing/maintaining extensive knowledge of health IT standards development organizations (SDOs)
  • Providing support for ACP public policy activities related to quality improvement through the use of performance measures, health IT, financial incentives, and patient safety activities
  • Providing lead staff support to the ACP Medical Informatics Committee (MIC)
  • Contributing technical expertise and advice to further College initiatives related to clinical data registries, electronic clinical quality measurement, and computerized clinical guidance

A bachelor’s degree is required; a master’s degree is highly preferred. The successful candidate will have a degree in Computer/Information Science, Healthcare Informatics, or Public Health with experience in the other disciplines; and will have professional experience involving information systems, policy issues, and the healthcare environment. Candidates must possess knowledge of federal policymaking processes and the health IT marketplace, including:

  • Health information systems technology and computer and communications equipment
  • A variety of information technology architectures, network architectures, and applications software
  • Internet and web server platforms, and development tools
  • Current industry standards and directions
  • Current technologies, techniques, and tools employed to develop and produce products for distribution via multiple media: print, web, handheld, wireless, etc.
  • Legislative and regulatory process, especially as they pertain to the health IT environment
  • The impact of health IT on the physician practice environment

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Public Relations Coordinator

Department: Public Relations
Location: Washington, DC

The Washington, DC office of the American College of Physicians (ACP) is looking to hire a Public Relations Coordinator. ACP, a national organization of internists, is the largest medical specialty organization and the second-largest physician group in the United States with 161,000 members worldwide.

The Public Relations Coordinator works with staff and management to assist in implementing public relations programs to support ACP and ACP’s advocacy and public policy efforts. Responsibilities include, but are not limited to:

  • Helping to execute PR strategies, campaigns, and initiatives in accordance with media relations processes and social media guidelines
  • Assisting in drafting communications materials related to ACP’s governmental affairs activities, including press releases and statements, Q & A documents, social media posts, etc.
  • Assisting with the production and editing of the ACP Advocate bi-weekly newsletter
  • Documenting PR activities and reporting on results

A bachelor’s degree in Public Relations, Journalism, Communications, or a related field. The successful candidate will have:

  • Strong written and verbal communication skills and the ability to write and edit in various journalistic styles for a variety of audiences
  • 1-2 years of relevant experience; social media and digital platform experience required
  • Strong interpersonal skills and the ability to work with all levels of staff and leadership and work in a team-based environment
  • Attention to detail, organizational skills, and the ability to work independently and handle multiple projects simultaneously, adhering to strict deadlines and shifting priorities

Apply now

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