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Jobs at the American College of Physicians (ACP)

 

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Explore the possibility of a career at ACP! The American College of Physicians is committed to providing equal employment opportunity to all persons without regard to age, race, color, religion, sexual orientation, pregnancy, genetic information, gender identity, national origin, parental status, handicap or disability, or Vietnam-era veteran status or any other military status, political affiliation, or any non-merit based factor.

At ACP, we value our employees and offer superior benefits. Learn more about our organization by taking our Video Tour and reading What Employees Have to Say.

We have offices in downtown Philadelphia, PA and Washington, DC.
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A link for applying online is found below each position description.

Open Positions

Finance and Operations Administrator

Department: Medical Education
Location: Philadelphia, PA Office

Duties:

This position is responsible for the oversight of all financial records and administrative operations of the department. Primary responsibilities include:

Finance - Creates budgets and financial reports for all Self-Assessment and Educational Programs (SAEP) products and services to ensure that schedules are maintained, revenue projections are met, and expenses are kept within budget.

  • In consultation with the SAEP Director, develops budgets for existing or potential SAEP products and MED grants; serves as budget liaison to Finance department and prepares quarterly forecast reports.
  • Assists the Director in providing detailed business analysis to the Finance Department and MED Leadership.
  • Generates and maintains daily, weekly, monthly, yearly, and other routine sales reports to facilitate ongoing financial monitoring of all SAEP products and services.
  • Manages SAEP’s master payment schedule, including check requests and expense vouchers, to ensure timely payments to vendors and physicians.

Operations  - Works closely with the SAEP Director in developing strategies for/implementation of departmental administrative operations, ensuring that administrative tasks are appropriately aligned with schedule and budgetary requirements, business plans, and contractual obligations. Makes recommendations for improving administrative operational strategies as necessary.

  • Oversees administrative tasks for the Internal Medicine In-Training Examination, working closely with scoring vendor, to facilitate registration and administration of the exam.
  • Responds to email and phone queries from customers for all SAEP products.
  • Oversees compliance with ACCME documentation requirements for all SAEP products.
  • Works with IS and Customer Service to ensure appropriate set-up of pricing and/or market codes for all SAEP products within ACP’s e-commerce system.
  • Works with Web Operations and Digital Products and Services to update Web copy for SAEP products and services.
  • Works with Marketing to proofread promotional materials for all SAEP products and services.
  • Oversees coordination of blast email communications with appropriate ACP departments.

Requirements:

A bachelor's degree in finance or business administration is required, along with experience with financial budgeting, budget modeling/analysis, and reporting. Qualified candidates will be proficient in Microsoft Office products (Excel and Word) and knowledgeable of information systems used for budgets, financial reports, and e-commerce systems. An understanding of publication development, ACCME documentation requirements, and basic business principles requirements is a plus. The ideal candidate will be a problem-solver and analytical thinker with excellent organizational, project management, and communication skills.

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Office Coordinator, Membership Programs

Department: Membership Development
Location: Philadelphia, PA Office

Duties:

The Office Coordinator, Membership Programs supports the Vice President and Director in tasks related to development of new membership programs. Primary responsibilities include:

  • Runs monthly key indicator reports, validates results, and corrects errors in database
  • Conducts research through detailed web searches and data from both internal and external sources
  • Triages department’s primary email inbox and responds directly to most inquiries
  • Prepares Power Point presentations, coordinates regular WebEx meetings, and provides administrative support to the Membership Development department 

Requirements:

A bachelor’s degree (preferably in business or communications) is required, along with strong project management skills. Qualified candidates will also possess excellent customer service and communication skills, including writing and proofreading. The ability to effectively communicate with all levels of internal management and staff, ACP Governance and Members, and outside constituencies is essential.

Advance competency in Excel, Power Point, and Word are required and experience in the following areas is a plus: budgeting/financial reporting, conducting research and running reports from a database (Personify and Eloqua), and coding HTML.

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Membership Coordinator

Department: Membership
Location: Philadelphia, PA Office

Duties:

The Membership Coordinator performs administrative duties to support programs to engage ACP members. Primary responsibilities include:

  • Tracking and coding member participation in programs such as ACP Guided Fellowship, Certificate in Physician Leadership, and Abstracts Competition
  • Entering data, running usage reports, and conducting annual cleanup of database
  • Coordinating print and email communications
  • Responding to member inquiries
  • Setting up webinars
  • Interfacing with internal staff as well as ACP members and leaders
  • Serving as back-up to the Office Coordinator

Requirements:

The successful candidate will have 3-5 years of administrative experience, including:

  • Strong customer service, organizational, and project management skills
  • Excellent communication skills, including writing and proofreading
  • Proficiency in Excel, Power Point, and Word

An associate’s degree is preferred (or equivalent job-related experience) and experience running reports from a database (Personify) is a plus.

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Administrative Coordinator

Department: Board of Regents and Governance Activities
Location: Philadelphia, PA Office
Salary: $45,000-$50,000

The Executive Office Division of the American College of Physicians (ACP) is looking to hire an Administrative Coordinator to support the Executive Office. 

ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 152,000 members worldwide. 

Under the direction of the Supervisor of Executive Administration, the Administrative Coordinator will provide professional level support to the Executive Office (EO), assuring efficient and effective coverage of the front office and related EO activities and projects as assigned. Responsibilities include, but are not limited to:

  • Provide administrative support to the EO front office by coordinating and maintaining schedules, calendars, meeting arrangements, and travel itineraries
  • Respond to incoming phone, email, and mail requests
  • Prepare and organize materials for speaking engagements and other meetings for the EVP/CEO and COO, including PowerPoint presentations, documents, talking points, etc.
  • Compose original correspondence, reports and other documents using word processing software, spreadsheets, and/or database applications as required
  • Maintain inventory of EO supplies, distribute mail, support fax operations and handle request for information
  • Work with officers of external organizations and their staff, government contacts, and the public to coordinator activities and meetings
  • Process expense reimbursements for the EVP/CEO, COO, and ACP governance

A bachelor’s degree is preferred, or equivalent job-related experience. The successful candidate will have 2-4 years of administrative experience, with experience providing high level professional support desired. Knowledge of office procedures; excellent writing and editing skills to create reports, presentations, and correspondence; and excellent PC skills (PowerPoint, Word, Excel, Adobe Acrobat) are required.

Familiarity with Dropbox and Evernote applications is preferred.  Strong attention to detail, and superior communication and organizational skills are essential, along with the ability to demonstrate a high degree of diplomacy, professionalism, and confidentiality. Must occasionally be available outside normal business hours to address urgent needs of the EO front office.

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Member Communications Associate

Department: Membership
Location: Philadelphia, PA Office

Duties:

The primary focus of this position is to develop and implement a multi-channel communications program directed towards Resident/Fellow Members as they progress through training and into their first few years of practice. Working collaboratively with internal and external stakeholders, the Member Communications Associate will create a series of communication strategies focused on:

  • Career Needs - negotiation of first contract, interviewing skills
  • Personal Finance - basic budgeting, insurance, how to be a smart investor
  • The Business of Medicine - how healthcare is financed, understanding Medicare and the health insurance market

In addition, this position will support initiatives for other key member constituencies including International Medical Graduates (IMGs), women, and senior career members via webinars, blogs and other communications strategies.

Requirements:

A bachelor’s degree in Communications, Marketing, or related field is required with demonstrated experience in social media, web analytics, digital or agency experience. Qualified candidates will possess the ability to assess data and quantitative findings to develop comprehensive, multi-channel communication strategies and guide leadership in making decisions related to constituent needs. The ideal candidate will be a creative, analytical thinker with excellent project management and communication skills.

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Meeting Planner

Department: Convention and Meetings Services
Location: Philadelphia, PA Office
Salary: $54,000-$57,000

The American College of Physicians (ACP) is looking to hire an experienced Meeting Planner for the Convention and Meetings Services department in its Philadelphia office.

ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 152,000 members worldwide.

The Meeting Planner is responsible for planning, coordinating, and monitoring high profile components of the Internal Medicine Meeting (IMM), acting as primary planner for the Industry Supported Symposia and other prominent events held during IMM. Responsibilities include, but are not limited to:

  • Planning and managing several leadership events held during IMM
  • Working with third party planners to execute the Industry Supported Symposia program, including processing applications for approval, monitoring compliance, and coordinating sales and marketing
  • Overseeing several exhibit program events, as well as exhibitor sales support and emails
  • Coordinating all aspects of assigned Post Graduate Courses, from contracting and planning to onsite management
  • Preparing and monitoring budgets for assigned meetings and events
  • Serving as ACP’s in-house and committee meeting backup and support, and as the secondary contact for ACP’s official travel agency

Qualified candidates should have a bachelor's degree and a minimum of three years of related experience. Must have demonstrated knowledge of meeting planning and convention-related services, exhibits, contract negotiation, and budgeting. Experience with meeting/convention technology is highly desired. The successful candidate will have strong project management and communication skills, and will be able to establish relationships with colleagues, vendors, and members. This position requires travel 5-6 times per year.

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Senior Business Development Associate

Department: Finance
Location: Philadelphia, PA Office

Duties:

The American College of Physicians (ACP) is seeking a Senior Business Development Associate to facilitate innovation and new business development for ACP.  This position reports to the Senior Advisor for Business Development, and will work collaboratively across departments to identify, explore, and develop new products and services, with the ultimate goal of generating new sources of revenue.   Specific responsibilities will include:

  • personal outreach to potential partners and clients
  • web-based research
  • market sizing
  • assessment of customer needs and interests
  • competitive analysis
  • profitability modeling

Requirements:

A bachelor’s degree in business or a related field is required.  An advanced degree such as an MBA is preferred. Qualified candidates must possess excellent communication, project management, and technical skills (Excel, database queries); along with in-depth knowledge of new product development strategy, profitability modeling, and market research analysis.

The ideal candidate will think creatively about opportunities and solutions, and work independently to achieve financial goals.  Candidates should possess strong analytical skills and data-driven thinking, with the ability to recognize emerging market trends, estimate market sizes for products, forecast sales and revenue, evaluate competitors, and make recommendations for new products, programs, and service initiatives. The successful candidate will have a demonstrated track record of success.

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Staff Editor I

Department: Self-Assessment and Educational Programs
Location: Philadelphia, PA Office
Salary: $51,000-$54,000

The Medical Education Division of the American College of Physicians (ACP) is seeking candidates for the position of Staff Editor I for the Self-Assessment and Educational Programs (SAEP) department. 

ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with 152,000 members worldwide.

Responsibilities of the Staff Editor I include, but are not limited to:

  • Administering the development of SAEP products from the planning stage through production.
  • Working with authoring committees to develop content according to needs assessment data and ACP guidelines; ensuring assignments are completed according to program specifications and on time.
  • Substantively editing all SAEP materials, including syllabus text, tables, figures, figure legends, and multiple-choice questions (MCQs).
  • Representing ACP and SAEP at committee meetings and recording content-related meeting notes.
  • Understanding all facets of production, from file conversion through electronic production.
  • Collaborating with production staff and graphic services on the production of graphics.
  • Assisting with proofreading of products in all print and electronic production stages using standard proofreading conventions.

Qualifications:

  • Bachelor’s degree, preferably in English, Journalism, or Biology; and two-plus years of work-related experience in a medical editing environment.
  • Ability to substantively edit medical content and reorganize as needed, conforming to departmental style and usage.
  • Demonstrated knowledge of electronic and print production; knowledge of test development principles and concepts in self-assessment and continuing medical education is desirable.

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Inside Sales Associate

Department: Publishing
Location: Philadelphia, PA Office

Duties:

The Inside Sales Associate assists in developing new site license business and retaining site license renewals for Annals of Internal Medicine to hospitals, medical schools, group practices, libraries, and other institutions. Primary responsibilities include building and maintaining relationships with major subscription agencies; capitalizing on opportunities for up-selling and cross-selling of institutional site licenses, and preparing and delivering sales presentations.

The Inside Sales Associate will also:

  • Assist management in the negotiation of site license contracts.
  • Respond to quote requests and troubleshoot issues related to customer access and payments.
  • Maintain and document clear and accurate prospect and customer data in ACP’s Customer Relationship Management (CRM) system (Salesforce).
  • Invoice site license customers for new orders and renewals.
  • Reconcile customer and sales data from CRM, fulfillment, and finance, and communicate inconsistencies accurately and clearly.

Requirements:

A college degree is preferred with five years of experience in a professional sales environment, ideally in the Scientific-Technology-Medicine (STM) market.  The ideal candidate will possess:

  • Demonstrated understanding of healthcare libraries, consortia, and sales networks in the site license arena.
  • Experience in lead-generation and customer relationship building.
  • Ability to negotiate and work with contracts.
  • Good working knowledge of Word, Excel, and CRM systems (e.g., Salesforce). 
  • Excellent communication skills.

Some travel may be required to meet with new and existing accounts, or to attend industry conferences.

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Vice President, Medical Education

Department: Medical Education
Location: Philadelphia, PA Office

Duties:

The Vice President, Medical Education is responsible for design and implementation of clinical education products and grants, for external collaborations with relevant physician organizations and societies, and for advancing College medical education services. Primary responsibilities include:

  • Education Products – Ensures high quality of design, content, delivery, and evaluation for ACP education products, embracing and exploring innovations in education to meet member learning needs.
  • Oversees design, content, and production of the annual internal medicine In Training Examination (ITE).
  • As Associate Editor, edits assigned content for the Medical Knowledge Self-Assessment Program, including self-study questions and related online products.
  • Supports clinical skills education and special educational initiatives at Internal Medicine Meeting, providing direct teaching and event support as delegated.
  • Curricular Initiatives - In conjunction with the Senior Vice President (SVP), designs and implements curricular initiatives, including live meetings, web-based products, written materials, audio deliverables, and innovative formats.
  • New Product Development - With support from College business development staff, makes formal recommendations for new product development initiatives and follows through on project management of approved initiatives.
  • External Collaborations - As delegated by the SVP, represents the College as a liaison for component groups of the Council of Medical Specialty Societies and other external professional organizations, foundations, and agencies.

Requirements:

Qualified candidates must possess an MD, DO, or MBBS, along with extensive medical education experience and demonstrated excellence in teaching. Other requirements include: 

  • Demonstrated success in building and working with teams in order to design and implement educational projects. Experience in formal medical education program leadership desired.
  • Excellent project management and program development skills are essential. Must be familiar with contemporary, technology-facilitated, educational techniques.
  • Preferred skills include medical education question writing, writing and management of external educational grants, and knowledge of the CME process.

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Publishing Internship

Department: Publishing
Location: Philadelphia, PA Office

The American College of Physicians (ACP), the largest medical specialty organization and second largest physician group in the United States, is seeking third and fourth year undergraduate student interns for its Publishing Division. This division is responsible for a variety of digital and print publication products, including the premier journal, Annals of Internal Medicine; as well as ACP Hospitalist; ACP Internist; Annals Virtual Patients online simulations; and a personalized literature updating service, ACP Journalwise.

These unpaid internship opportunities are based in the Philadelphia Center City office and successful candidates will learn and assist with the production and management of our products and services. These include scientific and scholarly print publications, Web sites, and apps. Activities can include product research, media production, data analysis, quality assurance and defect resolution, and other assignments applicable to a state-of-the-art publishing business.

Interns will learn and experience the various roles and activities that make up a publishing division and be part of a team that creates and manages electronic and print products. The activities primarily focus on the key skills needed within the publishing/media industry and is structured in such a way so as to enhance learning opportunities. During the course of the internship, the intern will often partner with various publishing team members to learn about their responsibilities, tasks, and goals. Daily activities will range from participating in day-to-day business to independent work on projects.

Internship Goals:

  1. Participate in a range of professional experiences, including team projects, inter-colleague communications, and working in a contemporary office environment.
  2. Learn through challenging and meaningful activities.
  3. Improve individual marketability to potential employers by developing real-world business experience.
  4. Apply existing knowledge, skills, and experience to projects and problem solving.
  5. Obtain exposure to career opportunities in publishing, with a focus on scientific and scholarly topics.
  6. Gain awareness of resolution strategies for organizational issues and challenges.

Requirements:

  • Students must be eligible to receive academic credits for the internship in order to apply
  • Students applying should be in their third or fourth year of an undergraduate program majoring in Journalism, English, Business, Communication, Media, or a related area of study
  • Interns must be able to travel to the ACP office, located in Center City Philadelphia
  • Interns should be able to work a minimum of 15 hours per week Monday through Friday, with more hours highly preferred. Hours are flexible depending on the student’s schedule.

To apply for an internship, please complete our Internship Application, and submit it with your resume via email to Caitlin Frontino at recruiting@acponline.org. Please state in your email which term/semester you are seeking the internship for.

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Senior Research Scientist, Center for Evidence Reviews (CER)

Department: Clinical Policy Department
Location: Philadelphia, PA Office

Duties:

Contributes to all stages of the Guideline development and systematic evidence review process. Understands and applies established methods (quantitative and qualitative), standards, and procedures to identify scientific abstracts and articles; extracts information; performs analyses (meta-analysis and network meta-analysis); and drafts evidence reports. Assists with the interface between the CER and Guideline development team.

Manages multiple research projects, develops work plans and timelines, coordinates project team work, organizes and attends regular meetings related to various, parallel, deadline-driven reports under development.

Requirements:

Graduate degree (PhD or Master’s) in epidemiology, health services research, biostatistics, or related field; plus experience in developing evidence reviews. Five or more years of demonstrated and progressive work experience highly preferred.  Must have experience in conducting systematic reviews, expertise in methodological research in the area of systematic reviews, clinical epidemiology, and meta-analysis, including network meta-analysis.

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Program Analyst

Department: Center for Quality
Location: Washington, DC Office

Duties:

The American College of Physicians (ACP) is looking for a full-time Program Analyst to work in its Center for Quality, based in the Washington, DC office. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 152,000 members worldwide.

The Program Analyst will support the ongoing evaluation and data analytical needs of the Center for Quality’s quality improvement (QI) programs. The analyst will support the development of processes to conduct data analysis to evaluate QI programs on an ongoing basis. The analyst will also support maintenance of ACP’s registry and clinical datasets, as well as prepare data reports and evaluations of ACP’s QI programs. Specific responsibilities include, but are not limited to:

  • Serving as the primary staff liaison to a physician committee on matters related to ACP’s QCDR
  • Working with ACP staff and external technology vendors for ACP registries and QI/learning management technology platforms
  • Collecting and analyzing a variety of clinical datasets from QI program participants to support the evaluation of ACP’s QI program portfolio
  • Serving as primary staff liaison with external evaluation partners
  • Conducting landscape reviews of performance measures, practice assessment tools, and clinical data sources to support development of data strategy for ACP’s QI programs

Qualified candidates must have a bachelor’s degree in a science-based discipline, statistics, health administration or other related field along with five years of relevant experience. An advanced degree in public health, biostatistics, epidemiology or other related field may be substituted for experience. Candidates should have demonstrated knowledge in evaluation methods and conducting analysis of clinical data. Experience in evaluating, developing, and/or monitoring healthcare performance measures is highly desired.

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Senior Associate

Department: Center for Quality
Location: Washington, DC Office

Duties:

The American College of Physicians (ACP) is looking for a full-time Senior Associate to work in its Center for Quality based in the Washington, DC office. ACP, a national organization of internists with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 152,000 members worldwide.

The Senior Associate will oversee quality improvement (QI) initiatives, including the development and monitoring of work plans and budgets, and communications and engagement with clinician participants (primarily internal medicine physicians), program faculty, ACP state chapter leaders, ACP Committee members, health care system leaders, evaluators, consultants, and funders. This position will have direct responsibility for managing QI programs and large-scale collaboratives in specific various programmatic areas. The Senior Associate will contribute to dissemination of ACP’s QI programs and initiatives through development of marketing materials, maintenance of website content, authoring funder reports, developing manuscripts for peer-reviewed publication and developing proposals for conference presentations.

Qualified candidates must have an advanced degree in Public Health, Nursing, Business Administration, or other health care related field. A minimum of five years’ experience is required in managing large-scale educational programs, learning collaboratives, or QI/practice transformation initiatives. Candidates must have strong verbal and written communication skills, as well as demonstrated experience in project management and/or grant administration. Knowledge of quality improvement, including QI methodology, performance measures, interventions, and evaluation is required, along with experience in managing budgets and contracts. Experience working with clinicians and knowledge of practice workflows is strongly preferred.

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