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Regents/Emeriti/ACP Senior Staff Instructions for Convocaction 2018

For members of the Board of Regents, Officers Emeriti, EVPs Emeriti, and ACP Senior Staff

Convocation is a ceremony that recognizes outstanding contributors to internal medicine, held yearly at ACP’s annual meeting. New Fellows are inducted, visiting dignitaries (“Special Representatives”) from internal medicine associations abroad are introduced, and new Masterships, Honorary Fellowships, and awards are presented.

Regalia

Before the ceremony, please pick-up regalia at the Stage Party Regalia Area, in Hall I2 of the Ernest N. Morial Convention Center in New Orleans, LA. Coat check will be provided in Hall I2. Please be in the Stage Party Regalia Area in Hall I2 by 5:00 p.m. Light hors d’oeuvres and beverages will be served in the Stage Party Regalia Area.

Schedule

5:00 p.m.         Pick up regalia from Stage Party regalia in Hall I2

5:00 p.m.         Doors open to ceremonial Hall J for guests

5:30 p.m.         Stage Party Assembly in Hall I2: Please be prepared for a wait.

6:00 p.m.         Convocation Ceremony begins

Please note: Photography of Officers Emeriti will take place following the Officers Emeriti Meeting on Wednesday, April 18.

During the Ceremony

Officers and EVPs Emeriti and members of ACP Senior Staff will be seated in the first two rows of the audience; members of the Board of Regents will be seated on the stage. A copy of the Convocation Program will be placed on each seat on the stage and the first two rows of the audience prior to the ceremony. Please be sure to turn off all electronic devices and be mindful that this event is being recorded.

Guest Seating

Please note that no reserved seating tickets are necessary for guests, as all guest seating in Hall J is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.

If you have any questions, cannot attend Convocation, or require special arrangements/assistance, please contact Meghann Williams, Administrator, Awards Program (mewilliams@acponline.org; 215-351-2714).