Instructions for Convocation 2015 - For members of the Board of Regents, Officers Emeriti, EVPs Emeriti, and ACP Senior Staff
Convocation is a ceremony that recognizes outstanding contributors to internal medicine, held yearly at ACP’s annual meeting. New Fellows are inducted, visiting dignitaries (“Special Representatives”) from internal medicine associations abroad are introduced, and new Masterships, Honorary Fellowships, and awards are presented.
Before the ceremony, please pick-up regalia at the Stage Party Regalia Area, in Hall C of the Boston Convention and Exhibition Center. Coat check will be provided in Hall C. Please be in the Stage Party Regalia Area in Hall C by 5:00 p.m. Light hors d’oeuvres and beverages will be served in the Stage Party Regalia Area.
|5:00 p.m.||Pick up regalia from Stage Party regalia pick-up in Hall C|
|5:00 p.m.||Doors open to ceremonial hall B2 for guests|
|5:30 p.m.||Stage Party Assembly in Hall C: Please be prepared for a wait.|
|6:00 p.m.||Convocation Ceremony begins|
Stage Party Photography Schedule
|4:30||President and Chair of the Board of Regents with new Honorary Fellows|
|4:35||President and Chair of the Board of Regents with Special Representatives|
|4:45||President and Chair of the Board of Regents with new Masters|
|5:00||President and Chair of the Board of Regents with Awardees|
During the Ceremony
Officers and EVPs Emeriti and members of ACP Senior Staff will be seated in the first two rows of the audience; members of the Board of Regents will be seated on the stage. A copy of the Convocation Program will be placed on each seat on the stage and the first two rows of the audience prior to the ceremony. Please be sure to turn off all electronic devices and be mindful that this event is being recorded.
Please note that no reserved seating tickets are necessary for guests, as all guest seating in Hall B2 is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.
Questions about Dinner Arrangements
Convocation will last from 6:00 p.m. until approximately 7:30 p.m. Those of you who want to make dinner reservations should make them for no earlier than around 8:00 p.m.
If you have any questions, cannot attend Convocation, or require special arrangements/assistance, please contact Meghann Williams, Administrator, Awards Program (firstname.lastname@example.org; 215-351-2714).
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