Instructions for Convocation 2016 - For Governors, Governors-elect, Chapter Awardees, and Chapter Centennial Legacy Award Winners
The upcoming Convocation ceremony will be held at 6:00 p.m. on Thursday, May 5, 2016 in Hall C of the Walter E. Washington Convention Center in Washington, DC . As is tradition, Governors will march with the new Fellows from their chapter. This is designed to welcome the new Fellows and give them a sense of affiliation, as well as help the Governors get to know their new Fellows. Governors-elect, and Chapter Awardees have also been invited to march with the new Fellows from their chapter. You should have already received an invitation to participate in Convocation. If you have RSVP’d, you will receive final confirmation via email approximately one month before the Convocation Ceremony.
|4:30 p.m.||Pick up regalia from Governors regalia in Hall C|
|5:00 p.m.||Doors open to ceremonial Hall C for guests|
|5:30 p.m.||Governors and New Fellows Assembly in Hall C. Please be prepared for a wait.|
|6:00 p.m.||Convocation Ceremony processional begins|
Governors, Governors-elect, and Chapter Awardees are asked to pick up their regalia in Hall C of the Walter E. Washington Convention Center between 4:30 and 5:00 p.m. to allow time to greet the new Fellows and to arrange for line-up. Governors will be given a a ribbon to wear just for Convocation that designates their region/chapter. Governors-elect, and Chapter Awardees will also wear an identifying ribbon. Chapter Awardees are encouraged to wear any medals that they may have received for the award. Coat check will be provided in Hall C.
Assembly and Line-Up
Governors, Governors-elect, Chapter Awardees, and new Fellows will be asked to assemble by chapter in designated sections of the area so that each chapter group will be able to march together, led by the Governor or their proxy. Please be prepared for a long wait. Because of the number of new Fellows assembly and line-up will be time-consuming, and the procession will last around 20 minutes.
Lines of March/Participation in Ceremony
- International chapters will march by country (alphabetically). Fellows without chapters will march together, led by the Chair of the International Council.
- U.S. Armed Services chapters will march individually.
- There will be two lines of march, and signs indicating the aisle of march for each chapter/region will be displayed in the Assembly room as well as the back of the auditorium.
- There will be a chapter roll call during the ceremony. Chapters will stand one at a time and remain standing until all groups are standing, and then the ACP Pledge will be recited. All Fellows are invited to recite the Pledge in unison. The Pledge can be found in the back of the Convocation Program.
Please note that no reserved seating tickets are necessary for guests, as all guest seating in Hall C is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.
After the Ceremony
The recessional will lead directly back to the Assembly/Regalia areas. Please return your regalia and ribbons to the Governors and New Fellows Assembly area.
If You Cannot Attend Convocation
Some Governors cannot march with their new Fellows because they are participating in Convocation as part of the Stage Party. If you are a Governor and you cannot march with your new Fellows and have not told us, please let us know as soon as possible by filling out the RSVP form. In the absence of a Governor-elect, Governors may be asked to designate someone else to lead the new Fellows from their chapter.
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