Convocation Information for New Fellows
April 22, 2010
Metro Toronto Convention Centre
255 Front Street West
Toronto, On M5V 2W6
Canada
Regalia Pick Up:
11:30 a.m. - 6:00 p.m.
Hall C
New Fellows
Gowning Area
Assembly:
6:00 - 6:30 p.m.
Hall B
New Fellows and
Governors Assembly Area
Ceremony:
6:30 - 8:00 p.m.
Hall A
Convocation Ceremony
Congratulations on your Fellowship! If you have any questions about Convocation, please call Grisette Coverdale, at (800) 523-1546, extension 2691, or direct at (215) 351-2691, Monday through Friday, 9:00 a.m. – 5:00 p.m. ET, or via email at gcoverdale@acponline.org.
A. Regalia Pick Up
Please pick up your regalia in the New Fellows Gowning Area, Hall C, anytime from 11:30 a.m. until 6:00 p.m., on Thursday, April 22nd.
1. If you submitted regalia form in advance:
Go directly to the back of the room and give your name to one of the Herff-Jones representatives and they will give you the regalia assigned to you. Please check the regalia for proper fit (particularly the cap). If you have any problems, see a Herff-Jones representative for exchanges.
2. If you wish to rent regalia and have not submitted a regalia form in advance:
See a Herff Jones representative at the registration table to complete a regalia rental form. They will supply you with the appropriate regalia. Please check the regalia for proper fit (particularly the cap). If you have any problems, see a Herff-Jones representative for exchanges.
3. If you brought your own regalia:
See an ACP staff member to ensure that your attendance at Convocation is recorded.
B. Attire
Suggested attire is business casual to wear under your regalia.
C. Special Needs
Any Convocation participants who require special assistance to attend the ceremony should contact Gisette Coverdale in writing no later than February 26, 2010 via e-mail at gcoverdale@acponline.org.
D. Personal Belongings
We recommend that Fellows utilize the coat check services located in the Metro Toronto Convention Center on the 200 Level. Although you may leave your personal belongings in the New Fellows Gowning area, the College cannot be responsible for lost or stolen items.
E. Directions and Parking
For directions to the Metro Toronto Convention Centre and information regarding parking, please visit http://www.mtccc.com/parkingandmaps.cfm for more information.
F. Tassels
The tassel is to be worn on the right side of the cap until the President officially confers the Fellowships and tips his cap to the new Fellows, whereupon the Fellows will tip their caps, at the same time swinging the tassel to the left side.
G. Assembly
All Fellows must report dressed in their regalia to the New Fellows and Governors Assembly Area, Hall B, by 6:00 p.m. The Assembly Area provides a place where new Fellows and Governors can form groups by chapter, so that chapters can march together in procession. This area is restricted to marchers and ACP staff only. Look around the room for the sign that lists your chapter. Lines of march will be formed in chapter order and led by the appropriate ACP Governor. Please note that international Fellows without a chapter march as one group. The procession to the auditorium will commence at 6:30 p.m. Convocation honors many physicians, and the line-up and procession will be lengthy. Please be patient.
H. Portraits
Appointments can be made at the portrait desk located in the 200 Level of the Convention Centre on Thursday, April 22, 2010 from 10:00 a.m. – 5:00 p.m.
Photos are taken Thursday from 11:00 a.m. to 8:00 p.m., and Friday from 9:30 to 12:00 p.m. There are several portrait packages available and prices vary according to the selection. There will be a link where you can access the order form in your Convocation registration acknowledgement. We would encourage you to schedule your appointment in advance. The best time to schedule on Thursday, April 22nd, is between noon and 3:00 p.m.
I. Family Members/Guests
Family members and guests are permitted in the New Fellows Gowning Area. However, the New Fellows and Governors Assembly area is restricted to those who will march (New Fellows, ACP Governors, and Chapter Awardees) and ACP staff only. After 5:30 p.m. and before 6:20 p.m., family members are encouraged to proceed to the auditorium to be seated before the ceremony. Those with small children are encouraged to use the childcare services at their hotel, or the service available for Internal Medicine 2010 attendees at the Fairmont Royal York hotel as the ceremony may seem long to them.
J. Return of Regalia
The Convocation ceremony is expected to last about 1 1/2 hours. If you have rented regalia, after the ceremony please return your regalia by depositing it in one of the bins in the gowning or assembly areas.
K. Shuttle Buses
On Thursday evening there will be extended bus service between the convention hotels and the Convocation ceremony at the Metro Toronto Convention Centre.
L. ACP Pledges
The ACP Pledge will be mailed to all Fellows inducted at Convocation approximately six weeks after the ceremony.
M. Internal Medicine 2010 Attendees
If you are attending the Internal Medicine 2010 scientific sessions, don’t forget to pick up your “New Fellow” ribbon in the New Fellows Gowning area located in Hall C, to affix to your meeting badge. These ribbons will also be available at the ACP Membership Booth in the Exhibit Hall. This will identify you as a new Fellow.
N. Chapter Receptions
Be sure to attend the reception given by your chapter to celebrate the accomplishments of new Fellows, new Masters, and awardees. A complete list of chapter receptions, with times and locations, will appear in the final Scientific Program.
O. DVD
DVDs of the Convocation ceremony will be available by the summer of 2010. We will be accepting prepaid orders on April 22, 2010 in the New Fellows Gowning area for shipment at a later date. A copy of the form is also included in the 2010 Convocation Program and Roster.
P. Fellows and Masters Lounge
Come by and visit the ACP Fellows and Masters Lounge. Especially for Fellows and Masters, this lounge includes refreshments, computers with Internet access, and a comfortable place to meet with colleagues or relax between activities. The lounge is located in the Exhibit Hall and will be open during regular Exhibit Hall hours.
Q. Dinner
You can make dinner reservations for 9:00 pm. We suggest you have a substantial snack in the late afternoon. Food concessions in the exhibit hall are open until 4:00 pm Thursday evening.
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