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Instructions for Convocation 2014

For members of the Board of Regents, Officers Emeriti, EVPs Emeriti, and ACP Senior Staff

Convocation is a ceremony that recognizes outstanding contributors to internal medicine, held annually at ACP’s annual meeting. New Fellows are inducted, visiting dignitaries (“Special Representatives”) from internal medicine associations abroad are introduced, and new Masterships, Honorary Fellowships, and awards are presented. You should have already received an invitation to participate in Convocation. If you have RSVP’d, you will receive final confirmation via email approximately one month before the Convocation Ceremony.

Regalia and Photography

Before the ceremony, pick up regalia at the Stage Party Regalia Area, in Hall D1 of the Orange County Convention Center. The Stage Party Regalia Area is in the left rear of Hall D1, and light hors d’oeuvres and beverages will be served.

Regents, Current College Leaders, Officers Emeriti (including ASIM Past Presidents)

Please be in the Stage Party Regalia Area in Hall D1 by 4:15 p.m. After picking up regalia, Regents are invited to greet and socialize with the honorees. Outgoing Regents, Current Officers, and Officers Emeriti will be photographed with the President and Chair of the Board of Regents. There is no charge for the photos, and the schedule is below. Officers Emeriti: Please note that because of the large size of the Stage Party, you will be seated in reserved seats in the front of the auditorium.

EVPs Emeriti, Senior Staff

Please be in the Stage Party Regalia Area in Hall D1 by 5:00 p.m. to pick up your regalia. EVPs Emeriti and Senior Staff: please note that all EVP’s Emeriti and College staff, except for Dr. Weinberger, will be seated in reserved seats in the front of the auditorium because of the large size of the Stage Party.

Assembly and Line-Up

At 5:30 p.m., the entire Stage Party will assemble for line-up in the Stage Party Assembly Area. The line of march will move into position at 5:50 p.m., and the formal procession will begin at 6:00 p.m. Please be prepared for a long wait. Because of the number of new Fellows and the size of the Stage Party, assembly and line-up will be time-consuming, and the procession will last around 20 minutes.

During the Ceremony

A copy of the Instructions to the Stage Party and the Convocation Program will be placed on your seat prior to the ceremony. Please be sure to turn off all electronic devices.

Guest Seating

Please note that no reserved seating tickets are necessary for guests, as audience seating in Hall D2 is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.

After the Ceremony

The Recessional will lead directly back to the Assembly/Gowning areas. Please return your regalia in the Stage Party Regalia area and be sure to collect all of your belongings.

Questions about Dinner Arrangements

Convocation will last from 6:00 p.m. until approximately 7:30 p.m. Those of you who want to make dinner reservations should make them for no earlier than around 8:00 p.m.

If you have any questions, cannot attend Convocation, or require special arrangements/assistance, please contact Meghann Williams, Administrator, Awards Program (mewilliams@acponline.org; 215-351-2714).

Stage Party Photography Schedule
4:30 President and Chair of the Board of Regents with new Honorary Fellows
4:35 President and Chair of the Board of Regents with Special Representatives
4:45President and Chair of the Board of Regents with new Masters
5:00President and Chair of the Board of Regents with Awardees
5:10 Current and past Presidents, current and past Chairs of the Board of Regents, and other Officers Emeriti (includes ASIM Past Presidents, Immediate Past President, Immediate Past Chair of the Board of Regents, and Treasurers Emeriti)
5:15 ACP Officers and Board Officers (President, President-elect, Immediate Past President, Chair of the Board of Regents, Chair-elect of the Board of Regents, Immediate Past Chair of the Board of Regents, Chair of the Board of Governors, Chair-elect of the Board of Governors, Treasurer, and Executive Vice President)
5:20 President and Chair of the Board of Regents with outgoing members of the Board of Regents
5:25 President and Chair of the Board of Regents with International Fellowship Exchange Program Awardees

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