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Instructions for Convocation 2014

For new Masters and national award winners

Convocation is a ceremony that recognizes outstanding contributors to internal medicine, held yearly at ACP’s annual meeting. New Fellows are inducted, visiting dignitaries (“Special Representatives”) from internal medicine associations abroad are introduced, and new Masterships, Honorary Fellowships, and awards are presented.

Regalia

Before the ceremony, please come for regalia pick-up to the Stage Party Regalia Area, in Hall D1 of the Orange County Convention Center. Please be in the Stage Party Regalia Area in Hall D1 by 4:00 p.m. Light hors d’oeuvres and beverages will be served in the Stage Party Regalia Area.

Note to new Masters: You will receive special Mastership hoods with your rented regalia. The Mastership hoods are yours to keep, and should be taken with you after the ceremony.

Photography
Stage Party Photography Schedule
4:30President and Chair of the Board of Regents with new Honorary Fellows
4:35 President and Chair of the Board of Regents with Special Representatives
4:45President and Chair of the Board of Regents with new Masters
5:00 PPresident and Chair of the Board of Regents with Awardees
5:10 Current and past Presidents, current and past Chairs of the Board of Regents, and other Officers Emeriti (includes ASIM Past Presidents, Immediate Past President, Immediate Past Chair of the Board of Regents, and Treasurers Emeriti)
5:15 ACP Officers and Board Officers (President, President-elect, Immediate Past President, Chair of the Board of Regents, Chair-elect of the Board of Regents, Immediate Past Chair of the Board of Regents, Chair of the Board of Governors, Chair-elect of the Board of Governors, Treasurer, and Executive Vice President)
5:20 President and Chair of the Board of Regents with outgoing members of the Board of Regents
5:25 President and Chair of the Board of Regents with International Fellowship Exchange Program Awardees
Assembly and Line-Up

At 5:30 p.m., the entire Stage Party will assemble for line-up in the Stage Party Assembly Area. The line of march will move into position at 5:50 p.m., and the formal procession will begin at 6:00 p.m. Please be prepared for a wait. Because of the number of new Fellows and the size of the Stage Party, assembly and line-up will be time-consuming, and the procession will last around 20 minutes.

During the Ceremony

The Chair of the Awards Committee will announce the name of each new Master and awardee, who will proceed to the front of the stage to receive their certificate or award, then return to their seat. A copy of the Instructions to the Stage Party and the Convocation Program will be placed on each seat on the stage prior to the ceremony. Please be sure to turn off all electronic devices and be mindful that this event is being recorded.

Guest Seating

Please note that no reserved seating tickets are necessary for guests, as all guest seating in Hall D2 is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.

Questions about Dinner Arrangements

Convocation will last from 6:00 p.m. until approximately 7:30 p.m. Those of you who want to make dinner reservations should make them for no earlier than around 8:00 p.m.

If you have any questions, cannot attend Convocation, or require special arrangements/assistance, please contact Meghann Williams, Administrator, Awards Program (mewilliams@acponline.org; 215-351-2714).

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