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Instructions for Convocation 2014

For Honorary Fellows and Special Representatives

Convocation is a ceremony that recognizes outstanding contributors to internal medicine, held yearly at ACP’s annual meeting. New Fellows are inducted, visiting dignitaries (“Special Representatives”) from internal medicine associations abroad are introduced, and new Masterships, Honorary Fellowships, and awards are presented. You have already received an invitation to participate in Convcation. If you have RSVP’d, you will receive final confirmation via email approximately one month before the Convocation Ceremony.

Regalia

Before the ceremony, please come for regalia pick-up to the Stage Party Regalia Area, in Hall D1 of the Orange County Convention Center. The Stage Party Regalia Area is in the left rear of Hall D1.

Official Photography

Please be in the Stage Party Regalia Area by 3:45 p.m. to pick up and put on your regalia. Between 4:20 and about 4:40 p.m., you will be asked to sit for photographs with the College’s President and Chair of the Board of Regents. The photographer will be located near the regalia area. There is no charge for the photos and they will be mailed to you following the ceremony.

Stage Party Photography Schedule
4:30President and Chair of the Board of Regents with new Honorary Fellows
4:35 President and Chair of the Board of Regents with Special Representatives
4:45 President and Chair of the Board of Regents with new Masters
5:00 President and Chair of the Board of Regents with Awardees
5:10 Current and past Presidents, current and past Chairs of the Board of Regents, and other Officers Emeriti (includes ASIM Past Presidents, Immediate Past President, Immediate Past Chair of the Board of Regents, and Treasurers Emeriti)
5:15 ACP Officers and Board Officers (President, President-elect, Immediate Past President, Chair of the Board of Regents, Chair-elect of the Board of Regents, Immediate Past Chair of the Board of Regents, Chair of the Board of Governors, Chair-elect of the Board of Governors, Treasurer, and Executive Vice President)
5:20 President and Chair of the Board of Regents with outgoing members of the Board of Regents
5:25 President and Chair of the Board of Regents with International Fellowship Exchange Program Awardees
Assembly and Line-Up

At 5:30 p.m., the entire Stage Party will assemble for line-up in the Stage Party Assembly Area. The line of march will move into position at 5:50 p.m., and the formal procession will begin at 6:00 p.m. Please be prepared for a long wait. Because of the number of new Fellows and the size of the Stage Party, assembly and line-up will be time-consuming, and the procession will last around 20 minutes.

During the Ceremony

The Chair of the Awards Committee will announce the name of each Honorary Fellow, who will proceed to the front of the stage to receive their certificate, then return to their seat. The Chair of the Awards Committee will also announce the name of each Special Representative, who will stand to be recognized and then retake their seat. A copy of the Instructions to the Stage Party and the Convocation Program will be placed on each seat on the stage prior to the ceremony. Please be sure to turn off all electronic devices.

Guest Seating

Please note that no reserved seating tickets are necessary for guests, as all guest seating in Hall D2 is open. There will be ample seating available. However, guests should arrive early to ensure good seats and should be seated before 5:50 p.m., as no one will be seated during the processional.

Questions about Dinner Arrangements

Convocation will last from 6:00 p.m. until approximately 7:30 p.m. Those of you who want to make dinner reservations should make them for no earlier than around 8:00 p.m.

If you have any questions, cannot attend Convocation, or require special arrangements/assistance, please contact Monica Lizarraga, Program Coordinator, International Programs (mlizarraga@acponline.org; 215-351-2508).

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