Instructions for Convocation 2014
For Fellows not previously inducted
|Date:||Thursday, April 10, 2014|
|Time:||Convocation begins promptly at 6:00 p.m. and lasts until approximately 7:30 p.m.|
|Location:|| The Convocation ceremony will be held in Hall D2 in:|
Orange County Convention Center
Registration for Convocation
Complete the Fellowship Inductee Response Form before March 7, 2014. Internal Medicine 2014 registration is not required in order to participate in the Convocation ceremony. Fellows elected between 2011 and 2013 have already been invited. Fellows elected early in 2014 will receive a separate invitation. If you have already submitted the Fellowship Inductee Response Form, you will receive final confirmation via email approximately one month before the Convocation Ceremony.
Regalia Pick Up
You can obtain your regalia from one of the Herff-Jones representatives on Thursday, April 10, 2014, starting at 11:30 a.m. in:
Hall D1, New Fellows Regalia Area
Orange County Convention Center
For Fellows bringing their own regalia, please check in with a Herff Jones representative so your attendance is recorded.
All inductees having obtained their proper regalia must be ready to assemble by 5:30 p.m. in the New Fellows and Governors Assembly Area in Hall D1. The Assembly Area provides a place where new Fellows and Governors can form groups by ACP chapter, so that chapters can march together in the procession. Governors lead the chapter contingents. Immediately after the Convocation, regalia must be returned to Herff-Jones representatives in Hall D1.
Special seats will be reserved in the auditorium for the inductees.
Guests are welcome to attend Convocation and no tickets are required. Seating is on a first-come, first-served basis from 5:00-5:50 p.m. in Hall D2 and is suspended during the processional. Seating will continue after the processional. Those with young children may prefer to use the childcare services at their hotel or the service available for Internal Medicine 2014 attendees at the Hyatt Regency Orlando as the ceremony is quite long for young children.
Any Convocation participants who require special assistance to attend the ceremony should contact Meghann Williams at ACP Headquarters by March 7, 2014, via e-mail at email@example.com.
Appointments can be made at the portrait desk located in the Convention Center concourse in Hall D1 on Thursday, April 10, 2014 from 10:00 a.m. – 5:00 p.m. We would encourage you to schedule your appointment in advance. The best time to schedule on Thursday, April 10th is between noon and 3:00 p.m. Please note that regalia will be available on-site for sittings on Friday.
Photographers will be in Hall D1 on Thursday, April 10th, should you choose to have your portrait taken at that time. Photos are taken Thursday from 11:00 a.m. to 5:00 p.m. and for one hour following the ceremony, and Friday from 9:30 a.m. to 12:00 p.m. There are several portrait packages available and prices vary according to the selection.
DVDs of Convocation may be purchased after the ceremony, for shipment in the Autumn following Convocation. Order forms will be made available in the New Fellows Regalia Area and are included in the Convocation program.
A Lifetouch photography representative will be taking candid photographs of Convocation participants in the hours leading up to the ceremony. Some of these photos will be included on the Convocation DVD and may be used in future ACP promotional materials.
Wall of Fame
New Fellows and their families are invited to visit the Wall of Fame, listing new Fellows inducted at Convocation this year. A terrific photo opportunity! The Wall of Fame is located outside the Exhibit Hall. The Wall of Fame changes every year, so this is the only time these names will appear. Please note that only those who respond by March 7, 2014 will be included on the Wall of Fame.
New Fellows to be inducted must wear an academic doctor’s gown, the appropriate cap, and doctoral hood with their own medical school colors.
When you complete the Fellowship Inductee Response Form, you will be directed to the Herff Jones website to order your regalia. Regalia orders must be completed by March 7, 2014.
Bringing Your Own Regalia
You may wear your own academic regalia rather than renting, if preferred. You still need to fill out the Fellowship Inductee Response Form, but you will not need to go to the Herff Jones website. Remember to check in with a Herff Jones representative to ensure that your attendance is recorded.
The cost for rental of regalia and participation in Convocation is included in your Fellowship Initiation Fee. There are no other fees regarding the Convocation ceremony.
Please submit the completed Fellowship Inductee Response Form before March 7, 2014.
Participating in Convocation
Fellows are invited for a period of three years to be formally inducted at Convocation. All Fellows are welcome to be inducted at a future Convocation ceremony upon request and are advised to contact ACP headquarters at least four months prior to the ceremony.
If You Need Hotel Reservations
Don’t forget to make your hotel reservations early to guarantee hotel rates and availability. Go to http://im2014.acponline.org/travel-housing/ for more detailed information.
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